A Guide to VIDIZMO Intelligent Document Processing (IDP)

Discover how Intelligent Document Processing (IDP) helps organizations automate document workflows, improve data accuracy, and enhance operational efficiency.

Managing large volumes of documents and data is a challenge faced by organizations of all sizes. Inefficient document management processes can waste valuable time, create bottlenecks, and increase the risk of costly errors. In today's fast-paced business environment, these inefficiencies can hold organizations back from achieving their full potential. 

Imagine a legal team struggling to extract critical information from hundreds of contracts just days before an important case. The manual process not only consumes valuable time but also increases the risk of errors that could jeopardize the case. 

Now, consider a finance team working through a pile of loan applications, each containing complex forms and documents. Manually reviewing these documents to extract key financial data can delay decision-making and lead to mistakes that affect customer satisfaction and the company's bottom line. 

This is where Intelligent Document Processing (IDP) can make all the difference. 

By leveraging the power of automation and smart technology, IDP solutions enhance document workflows, reduce costs, and improve accuracy. With IDP, businesses can work more efficiently, making it easier to access the right information when it's needed most. 

In this guide, we’ll dive into how IDP works, the benefits it brings to various industries, and how VIDIZMO IDP solutions can help organizations achieve efficiency and accuracy in document processing. 

What is Intelligent Document Processing (IDP)? 

Intelligent Document Processing (IDP) is a technology designed to automate and enhance the management of documents in business workflows.  

In simple terms, IDP uses advanced technologies like AI, Optical Character Recognition (OCR), and Machine Learning (ML) to classify, extract, redact, and process data from a wide range of document types, including paper, PDFs, scanned images, and digital files. 

According to research, IDP has the potential to reduce processing time by 50% or more, while also eliminating errors and significantly enhancing productivity and efficiency. 

The goal is to eliminate the need for manual data entry, saving time, reducing errors, and enabling organizations to access the information they need quickly. 

For businesses dealing with large volumes of data, IDP solutions become invaluable.  

By leveraging Intelligent Document Processing, organizations can automate data extraction and ensure that each application is processed quickly and accurately, reducing the administrative burden. 

Technologies Used in Intelligent Document Processing (IDP) 

Intelligent Document Processing (IDP) relies on a variety of advanced technologies to process and extract meaningful data from different types of documents.  

These technologies work together to automate document workflows, enhance data extraction accuracy, and ensure seamless integration with existing business processes. Here are the key technologies used in IDP: 

Optical Character Recognition (OCR) 

Optical Character Recognition (OCR) is one of the foundational technologies for IDP solutions. OCR allows the conversion of text within images into machine-readable text formats.  

This makes it possible to digitize physical documents, such as paper forms, receipts, invoices, contracts, legal documents, and more, making them searchable and editable. OCR is crucial because it bridges the gap between physical documents and digital data. 

OCR technology is vital to IDP as it converts physical and scanned documents into a digital format that can be processed and analyzed by computers. 

Natural Language Processing (NLP) 

Natural Language Processing (NLP) is an essential part of IDP, especially when dealing with unstructured data, such as emails, contracts, or reports. NLP enables computers to understand, interpret, and analyze human language in a meaningful way. 

NLP uses a range of technologies to process text, voice data, and even sentiment. These technologies include: 

For example, NLP can be used in IDP to extract key data points from an unstructured document, such as a legal contract or email correspondence. It’s especially useful when working with data that doesn't fit into predefined formats, such as customer feedback and customer support tickets.

Machine Learning (ML) and Deep Learning 

Both Machine Learning (ML) and Deep Learning play a pivotal role in enhancing the accuracy and efficiency of IDP solutions. ML allows IDP systems to learn from historical data and improve their performance over time. With deep learning models, IDP systems can identify complex patterns within documents, improving tasks such as classification, extraction, and anomaly detection. 

In Summary 

Intelligent Document Processing (IDP) uses advanced technologies to process documents effectively and efficiently.  

These technologies, OCR, NLP, Machine Learning, and Deep Learning, work together to automate document workflows, increase data extraction accuracy, and continuously improve the system’s performance over time.  

As organizations generate large volumes of data in various formats, IDP helps businesses manage and process documents more efficiently, improving data accessibility and reducing manual workload. 

How Does VIDIZMO’s IDP Solution Work? 

VIDIZMO’s Intelligent Document Processing (IDP) solution is designed to automate and streamline the document processing lifecycle.

By leveraging AI, machine learning, and advanced algorithms, VIDIZMO AI simplifies the classification, extraction, validation, and processing of data across various document types.  

Step-by-Step Process 

Below is a breakdown of how VIDIZMO’s IDP solution works step by step: 

Document Ingestion  

The first step in the IDP process is document ingestion, where VIDIZMO automatically imports documents from various sources.  

VIDIZMO simplifies data ingestion by seamlessly importing files from various sources, including scanned images, PDFs, Word documents, and cloud-based platforms like SharePoint, OneDrive, and AWS S3. 

The integration with third-party platforms ensures that all incoming documents are automatically ingested without the need for manual uploads. 

Document Classification  

Once the documents are ingested, VIDIZMO IDP uses AI algorithms to automatically classify the documents based on their content.  

For example, documents may be classified into categories such as archival, non-archival, redaction-required, and restricted. This classification capability is essential for organizing documents in a way that allows businesses to quickly find and access specific records while ensuring compliance and security. 

This classification process relies on machine learning models that understand the context and content of the documents, ensuring they are categorized accurately according to predefined rules or business needs. 

Data Extraction  

After classification, VIDIZMO IDP uses Optical Character Recognition (OCR) and Natural Language Processing (NLP) to extract relevant data from the documents. 

For example, it can pull out names, dates, amounts, invoice numbers, contract clauses, and more. This extraction is done automatically, ensuring that key data points are captured quickly and accurately without manual intervention. 

The system can process both structured data (e.g., tables in invoices) and unstructured data (e.g., text from contracts) using contextual metadata extraction to enhance content search and retrieval. This transformed data can then be utilized for further processing or integration with other systems. 

In Summary 

VIDIZMO’s IDP solution simplifies the complex process of document management by automating data extraction, classification, validation, and processing.  

The step-by-step process ensures that documents are ingested, organized, and processed efficiently, while continuous learning ensures that the system improves over time to handle an ever-growing variety of documents.  

By leveraging AI and machine learning, VIDIZMO enables organizations to enhance efficiency, reduce errors, and scale their document processing workflows with confidence. 

Additional Features of VIDIZMO IDP Solution 

Beyond the core processing workflow, VIDIZMO’s Intelligent Document Processing (IDP) solution offers a robust suite of advanced features that further enhance the automation, organization, and intelligence of document management. 

Identify the Right File Type 

Ensure accurate document classification using sophisticated file identification techniques such as file signature analysis, MIME type detection, content-based rules, regular expressions (Regex), and file extension matching.

This guarantees that each file is correctly recognized and routed for appropriate processing. 

Extract Metadata from Files 

Leverage VIDIZMO AI to extract embedded and file system metadata, including the document's author, creation date, topics, and AI-generated summaries. This rich metadata enables faster indexing, better organization, and more accurate searchability across document repositories. 

Organize Files into Folders and Subfolders 

Create and manage unlimited folders and subfolders to structure documents, images, and other file types hierarchically. VIDIZMO allows for the application of customized access permissions at each folder level, supporting secure collaboration and organized archival. 

Map Folder Structures for Classification 

Automatically analyze folder names and hierarchy to infer classification rules. VIDIZMO’s IDP can map parent-child folder relationships to determine how files should be categorized, further enhancing automation in classification. 

Generate Insights Summary 

Gain a high-level overview of your document environment with VIDIZMO’s insights dashboard. Understand file counts, types, and key contributors across your repository, and identify trends or anomalies through automatically generated summaries. 

Analyze Documents and Images 

VIDIZMO uses a blend of named entity recognition (NER), keyword extraction, topic modeling, object detection, and optical character recognition (OCR) to analyze documents and visual content. This enables precise understanding and contextual indexing of various content types. 

Classify Documents into Distinct Categories 

Automatically assign labels and sort files into predefined categories such as archival, non-archival, restricted, or redaction required. Classification is driven by rule-based logic and contextual AI analysis, ensuring consistent and policy-aligned document handling. 

Clean Archival Records 

Optimize storage by identifying and removing redundant or non-usable files. VIDIZMO supports rule- and context-based filtering and human-in-the-loop validation to safely quarantine or delete outdated records without compromising critical data. 

Benefits of VIDIZMO’s IDP Solution 

Adopting Intelligent Document Processing brings significant benefits to organizations, particularly regarding efficiency, accuracy, and cost savings.  

Here are some of the key advantages of using VIDIZMO’s IDP solutions: 

Time and Cost Savings 

Manual document processing can be extremely time-consuming, requiring hours of human labor to review and input data.  

IDP solutions automate these tasks, significantly reducing processing time. This leads to a dramatic reduction in operational costs. 

Improved Accuracy 

Human errors are a common issue in document processing. Intelligent Document Processing minimizes this risk by relying on automated systems less prone to mistakes.  

By automating the extraction and validation of data, businesses can achieve higher accuracy in their processes, reducing the risk of costly errors. 

Enhanced Compliance 

VIDIZMO’s IDP solution ensures that businesses comply with industry standards and regulations.  

Whether it’s ensuring that sensitive customer data is securely handled or archiving documents according to legal requirements, VIDIZMO helps organizations adhere to compliance guidelines. 

Scalability 

As businesses grow, so does the volume of documents they need to manage. Traditional manual processes struggle to keep up with this increased workload.  

VIDIZMO’s IDP solutions are scalable, allowing organizations to process increasing amounts of data without additional resources. 

Boosted Productivity 

By automating time-consuming tasks, VIDIZMO’s IDP solution frees up employees to focus on more strategic work.  

Instead of spending hours reviewing and inputting data, staff can focus on tasks that add more value to the business. 

Use Cases of VIDIZMO IDP in Various Industries 

VIDIZMO’s Intelligent Document Processing (IDP) solution is designed to cater to the unique needs of different industries by automating and streamlining document-heavy workflows.  

Here’s how VIDIZMO’s IDP solutions are transforming the way businesses in various sectors process, manage, and extract data from documents: 

Government 

Government agencies often handle vast amounts of paperwork, including applications for public benefits, social security, and records that require careful organization and archiving.

Traditional manual processes can be time-consuming and prone to human error, which is problematic for compliance and efficiency. 

VIDIZMO’s IDP solution automates benefits processing by extracting key data from forms and applications, reducing the time it takes to verify eligibility and process claims.

It ensures that only valid and accurate information is processed, improving the speed and accuracy of government services. 

Additionally, records archiving is simplified with VIDIZMO’s IDP. The solution classifies and organizes government records for easy retrieval, ensuring compliance with industry standards like OAIS and NARA.

This makes long-term data storage more efficient and secure, helping government agencies manage their extensive documentation seamlessly. 

For more details, check out our blog How AI in Government Can Transform Digital Records Management.

Healthcare 

In the healthcare industry, managing patient records, insurance claims, and medical documents is a complex task.

With Electronic Health Records (EHRs) becoming a standard for storing patient information, hospitals and clinics face the challenge of ensuring that this data is correctly extracted, classified, and integrated into existing systems. 

VIDIZMO’s IDP solution automates the extraction of EHR data, enabling healthcare providers to process medical records quickly without manually reviewing each document.

This is especially helpful in cases where large volumes of patient data need to be processed for routine checkups, prescriptions, or billing. 

Moreover, VIDIZMO’s IDP also supports claims verification by extracting key details from insurance claims, such as patient information, medical codes, and treatment data.

This ensures that healthcare providers can validate claims accurately and reduce errors in the reimbursement process, improving financial operations and minimizing fraud. 

Legal 

Law firms handle a tremendous amount of paperwork—contracts, legal briefs, case documents, and other critical files—that must be processed with the utmost accuracy and speed.

For legal professionals, timely and accurate document review is crucial, especially when handling large-scale litigation or corporate mergers. 

VIDIZMO’s IDP solution streamlines e-discovery by automatically extracting relevant information from documents involved in litigation. For example, VIDIZMO can classify and categorize legal documents based on specific case types, helping lawyers and paralegals quickly identify key evidence. 

In addition, VIDIZMO automates contract analysis, making it easier for legal teams to identify important clauses, dates, terms, and conditions.

Whether it’s a non-disclosure agreement (NDA) or a complex merger contract, VIDIZMO’s IDP solution simplifies the process of reviewing and analyzing legal contracts, enabling law firms to save time and ensure compliance with applicable laws. 

Finance 

The financial industry involves dealing with an overwhelming number of documents daily, whether it's loan applications, tax returns, or compliance documentation.

To keep up with this high volume of data, IDP solutions help financial institutions automate and streamline workflows that involve data extraction, validation, and compliance checking. 

• Loan Processing: VIDIZMO’s IDP solution simplifies the loan processing workflow by automatically extracting key information from documents such as bank statements, proof of income, tax returns, and more. This allows financial institutions to quickly assess loan eligibility and make decisions in a timely manner, reducing the turnaround time for loan approvals. 
• Due Diligence: When making investment decisions or assessing business mergers, financial institutions must sift through vast amounts of financial documents to identify potential risks and opportunities. VIDIZMO’s IDP automates the due diligence process by extracting crucial financial data from contracts, balance sheets, and other business documents, making it easier to assess the financial health and credibility of organizations. 
• KYC Automation: Know Your Customer (KYC) regulations require financial institutions to verify the identity of their clients, which often involves processing documents such as passports, utility bills, and tax IDs. VIDIZMO’s IDP solution automates KYC processes by extracting and verifying data from these documents, ensuring compliance with anti-money laundering (AML) regulations and minimizing the risk of fraud. 

In Summary 

VIDIZMO’s IDP solution serves as a powerful tool across a wide range of industries, automating critical processes that save time, reduce errors, and enhance efficiency. 

Whether it’s government agencies streamlining benefits processing, healthcare providers automating EHR extraction and claims verification, law firms speeding up e-discovery and contract analysis, or financial institutions improving loan processing, due diligence, and KYC automation, VIDIZMO’s IDP solutions deliver tangible benefits that drive productivity and compliance. 

As organizations continue to face the challenge of managing an ever-increasing amount of documents, adopting IDP is no longer optional; it’s essential for staying competitive, compliant, and efficient. 

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Join VIDIZMO at GITEX EUROPE 2025 

Discover VIDIZMO AI solutions for enterprise video content management, digital evidence management, and redaction at Europe’s largest tech event – GITEX EUROPE 2025.  

See how computer vision, natural language processing (NLP), generative AI, enterprise LLMs, and intelligent document processing (IDP) solutions can help you automate your existing manual processes and speed up business workflows. 

Be part of the AI revolution and engage in live demonstrations and expert discussions. Visit our GITEX EUROPE 2025 page to learn more. 

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Unlocking Efficiency with VIDIZMO’s Intelligent Document Processing (IDP) 

In today’s fast-paced business environment, managing and processing documents efficiently is more important than ever. Intelligent Document Processing (IDP) offers a powerful solution to automate and streamline document workflows, from document ingestion to data extraction, validation, and automated processing. With VIDIZMO’s IDP solutions, businesses can eliminate manual tasks, reduce errors, and save valuable time. 

VIDIZMO’s IDP solution not only improves operational efficiency but also ensures compliance, accuracy, and scalability across industries such as government, healthcare, legal, and finance.  

Whether automating benefits processing, extracting EHR data, or simplifying loan processing, VIDIZMO’s IDP is a game-changer for businesses looking to improve their document handling processes. 

Explore VIDIZMO AI solutions today or contact us to discuss how VIDIZMO can help you achieve your business goals. 

People Also Ask 

What is Intelligent Document Processing (IDP)? 

Intelligent Document Processing (IDP) refers to the use of artificial intelligence, machine learning, and other technologies to automate the extraction, classification, and processing of data from various document types. IDP helps businesses manage large volumes of documents efficiently by automating tasks that would otherwise require manual intervention, improving accuracy and reducing operational costs. 

How does VIDIZMO’s IDP solution work? 

VIDIZMO’s IDP solution works by ingesting documents from various sources, automatically classifying them based on their content, and extracting relevant data using AI technologies such as Optical Character Recognition (OCR) and Natural Language Processing (NLP). The solution validates the extracted data and triggers automated actions based on predefined workflows, all while continuously learning from past documents to improve over time. 

What are the benefits of using Intelligent Document Processing (IDP)? 

The key benefits of using Intelligent Document Processing include increased efficiency, reduced costs, enhanced data accuracy, and improved compliance. IDP automates document workflows, allowing organizations to process large volumes of documents quickly and accurately while minimizing human error. It also offers scalability, helping businesses handle growing data volumes without adding additional resources. 

How can IDP solutions improve compliance in business operations? 

IDP solutions enhance compliance by automating tasks such as data extraction, classification, and redaction, ensuring that businesses meet regulatory requirements. For example, VIDIZMO’s IDP solution can help redact sensitive information like Personally Identifiable Information (PII) from documents, ensuring compliance with data privacy regulations such as GDPR and HIPAA. 

Can the VIDIZMO IDP solution work with existing business systems? 

Yes, VIDIZMO’s IDP solution seamlessly integrates with existing business systems, including third-party platforms like SharePoint, OneDrive, and AWS S3. This integration enables businesses to automatically ingest documents and use the extracted data across various applications, making it easier to automate workflows and improve efficiency without disrupting current operations. 

What industries can benefit from VIDIZMO’s IDP solutions? 

VIDIZMO’s IDP solutions are beneficial across a wide range of industries, including government, healthcare, legal, and finance. For instance, government agencies can automate benefits processing, healthcare providers can streamline EHR data extraction, law firms can expedite e-discovery, and financial institutions can automate loan processing and KYC compliance. 

What technologies are used in Intelligent Document Processing (IDP)? 

IDP solutions leverage several technologies to process documents efficiently. These include Optical Character Recognition (OCR) for text extraction and Natural Language Processing (NLP) for understanding unstructured data. These technologies work together to classify, extract, validate, and process data from documents, enabling organizations to optimize their document management workflows. 

How does the continuous learning feature of VIDIZMO’s IDP solution work? 

The continuous learning feature of VIDIZMO’s IDP solution uses machine learning algorithms to improve its accuracy over time. As the system processes more documents, it learns from previous errors and adapts to new document types and formats, making the system smarter and more efficient. This ensures that VIDIZMO’s IDP solution stays effective, even as business needs evolve. 

Is VIDIZMO’s IDP solution secure? 

Yes, VIDIZMO’s IDP solution is highly secure. It uses advanced encryption standards such as AES-256 for data at rest and TLS for data in transit. Additionally, it offers customizable security policies, including Azure AD integration, SSO logins, and IP/geo-restrictions, ensuring that sensitive documents and data are protected throughout the entire processing lifecycle. 

What types of documents can VIDIZMO’s IDP solution process? 

VIDIZMO’s IDP solution can process a wide variety of document types, including scanned images, PDFs, Word documents, invoices, contracts, emails, and more. It supports both structured and unstructured documents, making it versatile for different business needs, from extracting data from financial statements to analyzing legal contracts.