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Manage Documents Using Intelligent Document Processing Solutions

Ingest a large volume of documents from multiple sources, extract contextual metadata, classify documents into distinct categories, identify duplicates, and clean archival records using VIDIZMO intelligent document processing (IDP) solutions.

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Explore Possibilities with VIDIZMO IDP Solutions

Automatically Ingest Files into IDP Solution

Link your existing applications, SharePoint, Microsoft OneDrive, or AWS S3 bucket to automatically ingest large volumes of documents using VIDIZMO integrations and REST API for speeding up file ingestion.

Identify the Right File Type

Ensure accurate classification of documents in the VIDIZMO IDP solution using file signature analysis, MIME type detection, content-based rules, regular expressions (Regex), file extension matching, and other file type identification techniques.

Extract Metadata from Files

Fetch both file system and embedded metadata relevant to the document using VIDIZMO AI to get essential details, such as the file’s author, date created, automatically generated summaries of the document, topic and theme, and more.

Organize Files into Folders and Subfolders

Create an unlimited number of folders and subfolders to organize your files, including documents, images, and other forms of content into a hierarchical structure with access permissions of each folder and subfolder.

Map Folder Structures for Classification

Analyze the folder structure and map the hierarchical relationships among the parent folder and subfolders and automatically interpret folder names to determine the distinct category in which the file should be placed.

Generate Insights Summary

Get a high-level overview comprising the total number of files, file types, and contributors to those files within each folder and identify patterns using automated summaries offered in the VIDIZMO IDP solution.

Analyze Documents and Images

Extract relevant information from documents and images using named entity recognition (NER), keyword extraction, topic modeling, object detection, and optical character recognition (OCR) in the VIDIZMO IDP solution.

Classify Documents into Distinct Categories

Add labels and automatically classify documents into distinct file categories, such as archival, non-archival, restricted, redaction required, and more, using rule-based classification, contextual analysis, and more.

Clean Archival Records

Segregate non-usable files and de-duplicate documents, images, and other content using rule-based and context-based filtering methods to simplify the process of quarantining or deleting them after human-in-the-loop validation.

Comply with OAIS and Other Standards

Ensure compliance with industry-leading archival standards using the VIDIZMO IDP solution, including OAIS Reference Model, NARA, and other standards that are concerned with the long-term preservation of electronic records.

How Enterprises Use VIDIZMO AI

VIDIZMO develops bespoke AI solutions for its customers, regardless of the industry they’re operating in.

Benefits Applications Processing

Determine the eligibility of government benefits, such as SSI, Medicare, SNAP, and more by extracting relevant metadata.

Records Archival

Archive government records in compliance with National Archives and Records Administration (NARA) and other standards.

Data Redaction

Automatically redact PII and other sensitive information from documents classified as critical or redaction-required.

FAQ

Manage Documents Using Intelligent Document Processi, asked and answered

What is document classification?

Document classification refers to the process of sorting, labeling, and categorizing documents based on certain parameters, such as the content of the document, the extracted metadata, specified rules, and more. The documents are classified into distinct categories, such as archival, non-archival, restricted, and redaction required, to enhance the discoverability, retrieval, and archival of records.

How are exact duplicates of records found in VIDIZMO intelligent document processing solution?

VIDIZMO intelligent document processing solution identifies exact duplicates of records using the NIST and CJIS-recommended Secure Hashing Algorithm (SHA). The algorithm matches the hash values to find duplicate content.

Can VIDIZMO intelligent document processing solution identify near duplicates of records?

Yes, VIDIZMO intelligent document processing solution identifies near duplicates of records using the fuzzy logic algorithm. This method refers to an approach that lets you process multiple possible values that could be true through the same variable.

What are the benefits of intelligent document processing solutions?

The benefits of intelligent document processing solutions include the extraction of relevant information from documents, images, and other forms of content, classification of records into distinct categories, long-term preservation of documents, and more.

Does VIDIZMO IDP solution support document ingestion from third-party applications?

Yes, VIDIZMO IDP solution can be easily integrated with your existing systems and third-party applications, including SharePoint, OneDrive, and AWS S3 to ensure automatic ingestion of a large volume of documents, images, and other forms of content.

Is VIDIZMO intelligent document processing solution secure?

Yes, VIDIZMO intelligent document processing solution is highly secure since it uses advanced encryption standards recommended by NIST for encrypting data both at rest in and in transit using AES-256 and TLS encryption. Moreover, VIDIZMO IDP solution offers custom security policies, configurable retention policies, Azure AD integration, SSO logins, IP and geo-restrictions, and automated redaction of document, image, video, and audio data.