Solutions / Digital Archive & Preservation
Digital Preservation Software
Digital Archives: Decades In, Seconds Out
Decades of records are only as valuable as your ability to find, trust, and preserve them. Digital Archive & Preservation migrates legacy media into standards-based storage and makes the entire collection searchable in seconds.
The preservation workflow
Trusted where the stakes are high
Pick your collection, see it stay usable
Accessions that stay readable. Material arrives in whatever format its creator used, is checked and normalised on the way in, and carries the descriptive metadata an archive is expected to keep.
- Described to standard. Dublin Core, EAD and METS export.
- Checked on accession. Integrity verification, malware detection and format validation before anything is kept.
- Preservica where you use it. Records exported into Preservica for long-term preservation workflows.
Collections people can actually find. Digitised holdings, recordings and born-digital material indexed by what is inside them rather than by a catalogue record alone.
- Searchable by content. Transcription and text recognition make the collection findable.
- Duplicates caught at upload. Near-duplicate detection stops the same scan being kept twice.
- Cheaper as it ages. Hot, cool and archive tiers, moved by policy.
Provenance kept with the object. Images, recordings, condition reports and correspondence held together with the metadata that makes a collection item interpretable decades later.
- Your own fields. Custom attributes for accession number, provenance and condition.
- Media as first-class. Video and audio held alongside images and documents, not as attachments.
- Public access when you want it. Portals for open collections, locked down where rights require.
Research output that outlives the grant. Institutional repository material, recorded seminars and research data retained under policy rather than on a departmental share.
- Retention per record type. Research data and teaching material on separate schedules.
- Held out of the purge. Content lock exempts material from automated lifecycle action.
- Deployed where policy requires. Your cloud, on-premises, or fully air-gapped.
Records that outlive the systems that made them. Proprietary formats normalised to open standards, with the audit and description a public records programme is expected to hold.
- OAIS and NARA aligned. Workflow built to the frameworks public archives are assessed against.
- Tamper-evident audit. Log entries sealed with a cryptographic hash; a verification sweep proves a period is unaltered.
- Disposition by rule. Lifecycle policies archive, soft-delete or purge on schedule.
Keeping it because the rule says so. Where a retention schedule is a legal obligation rather than a curatorial choice, the schedule runs itself and the record of it stands up.
- Schedules that execute. Policies move, archive or dispose by criteria you define, without anyone remembering.
- Hold overrides everything. Locked content is skipped by every automated action until the matter closes.
- Provable afterwards. A sealed audit trail of what was retained, moved or destroyed, and when.
What You Get
Preservation that pays for itself
An archive future administrators can open
Dublin Core metadata with EAD and METS export, aligned to OAIS and NARA practice, standards, not a vendor's private format.
Cold-storage prices, warm retrieval
Automated migration across hot, cold, and archive tiers matches cost to how often each record is actually touched.
Decades sorted without a cataloging army
Supervised and unsupervised classification organizes what generations of collecting accumulated.
Pay to keep it once
Exact and near-duplicate detection stops redundant storage before it starts.
Found by what was said and shown
82-language transcription and AI enrichment make audio and video discoverable by content, not just filename.
Each audience gets its own reading room
Up to 8 independent portals serve departments, collections, or the public, with Preservica integration and 3+ year audit logs.
How It Works
From shelf to searchable
Ingest and validate
File assessment verifies integrity, detects malware, and flags unusable or duplicate files.
Classify and enrich
AI classification sorts collections; transcription and metadata make every item findable.
Preserve and serve
Hot, cold, and archive tiers manage cost; portals serve researchers and the public.
Products Inside
The products inside the archive
FAQ
Digital preservation and archiving, asked and answered
What is digital preservation software?
Software that keeps records usable for decades, not just stored: Dublin Core metadata with EAD and METS export, aligned to OAIS and NARA practice, so your archive follows standards instead of a vendor's format.
How does decades of media become searchable?
82-language transcription and AI metadata enrichment make audio and video discoverable by what was said and shown, while supervised and unsupervised classification sorts the backlog into taxonomies at scale.
What does tiered storage save?
Automated migration across hot, cold, and archive tiers matches storage cost to how often each record is touched, and exact and near-duplicate detection stops paying to store the same file twice.
Can different departments or collections have their own archive?
Yes. Up to 8 independent portals serve departments, collections, or public access separately, with Preservica integration and 3+ year audit logs.
Does it work for evidence preservation?
Yes. Preservation policies prevent accidental deletion from case files, and audit logging documents integrity over the whole retention period, which is what internal audits and courts ask for.
Bring a shelf of the backlog
Send a sample collection. We will ingest, classify, enrich, and show it discoverable by content.