One township, every department. In the next few minutes, you'll see the same platform do a different job at each desk in the building, starting with the records request that lands on Monday morning. A Right-to-Know request for emails, a permit file, and a board meeting video. Here's how it's answered from one place.
The clock is five business days, with up to 30 more for legal review or redaction. The ADA Web Rule adds captions to the list from April 2027 for larger municipalities, and township budgets are adopted by December 31st. The emails are checked for personal details, and names, addresses, phone numbers, and plates are redacted before release. Documents in the file get the same treatment, and each redaction carries its exemption code.
The meeting video is archived with chapters and a searchable transcript, so anyone can jump to the item they came for. Search one word, and it finds the meeting, the notice, and the minute it was said. Next, police. The same platform holds body cam video and gets it ready for release.
An Act 22 request for body cam video. Here's one, from request to release. The request has to come within 60 days of the recording. The agency then has 30 days to respond, or it's deemed denied.
Body cam, dash cam, and witness uploads land in one case in VIDIZMO Digital Evidence Management System, built on Nexus. Witnesses send their video through a secure upload link, no account needed. For release, faces are tracked across the video instead of blurred one frame at a time, and spoken personal details are bleeped. A reviewer checks every detection before export.
The district attorney gets the full original, and the public gets the redacted copy, each through a link that expires. For public works and parks, the cameras you already own start doing the watching. For public works, the cameras you already own, watching streets, parks, and drop-off sites for you. An after-hours stop at the drop-off site is flagged as dumping, with the clip attached.
The event opens a work order for the crew. A pothole spotted on camera becomes a draft 311 service request with the location and a snapshot. Alerts also reach dispatch with the cameras that have active alerts on top. It works with any IP camera over RTSP or ONVIF, including drone feeds.
No new hardware. For IT, the question is where all of this lives and who can reach it. For IT, where your evidence and records live, who can reach them, and how every access is recorded. The CJIS Security Policy 6.0 controls come due by September 30th, 2027, and multifactor authentication is already required.
VIDIZMO runs as SaaS in your own cloud subscription, in Azure Government, on-premises, or fully air-gapped. Deployments are aligned to the CJIS Security Policy, with AES-256 encryption at rest and TLS in transit. Every file gets a hash at ingest that can be verified on demand, and its custody history records every view, share, and change. The audit log covers the whole system, and it can't be edited or deleted.
Sharing outside the agency uses per-recipient links with an expiry date. Human resources uses the same library for training and the same redaction for personnel files. For HR, training video staff actually finish, and personnel records released without exposing anyone. This is a township's training library.
Courses are assigned by role, like Right-to-Know handling, workplace safety, and new hire onboarding. Each course has knowledge checks built in, and completion is tracked for every employee, department by department. When a Right-to-Know request reaches a personnel or complaint file, names, ID numbers, and addresses are found and redacted before release. Interview recordings stay in a secure record, and every access lands in an audit log that can't be edited.
Communications gets meetings every resident can watch, follow, and search. For communications and public meetings, meetings everyone can watch, follow, and search. The ADA web rule sets WCAG 2.1 AA from April 2027 for municipalities of 50,000 or more, and April 2028 for smaller ones. The board meeting streams live with the agenda alongside.
Then it's archived with captions, chapters, and a searchable transcript, so residents jump straight to the item they came for. Search a word like stormwater, and it finds the meeting, the notice, and the minute it was said. And for finance, here's how to fund it and buy it. For finance and procurement, the funding windows open right now, the budget clock, and the ways Pennsylvania municipalities can buy.
The local share account is open until November 30th for 25,000 to 1 million dollars with no match. PCCD grant decisions come in December, and the next regional policing assistance round runs January 8th to April 8th. Second-class townships adopt their budget by December 31st and can amend it until February 15th. Pennsylvania law lets municipalities buy through cooperative contracts.
VIDIZMO holds Sourcewell, 791 Co-op, and TXShare contracts, and is also on PEPPM, Omnia Partners, and GSA. We'll help you check eligibility before you commit anything. One platform for every recording, document, and meeting your township keeps. Bring one real request, and we'll run it with you.
Request a demo at vidizmo.ai.
