VIDIZMO integration brief · Google Drive · vidizmo.ai/integrations/catalog/google-drive

Integrations / Google Drive

Google Drive

Google Drive as a content source. Visit website

Google Drive is where organisations on Google Workspace keep working files and shared drives.

Folders are ingested on a schedule so material lands under retention and access control rather than staying in a shared drive nobody audits.

Every Shared Drive Becomes Searchable and Retained

Open as a two-page brief

Google Drive is where organizations on Google Workspace keep working files and shared drives, usually with no retention schedule and no record of who read what. With the Google Drive connector, AI Intelligence Hub crawls the folders you choose on a schedule, extracts what is in them and indexes it, so the material is searchable, answerable and held under retention and access control. Drive stays where people work.

Google Drive recordings, files and folders where they already live connector, on a schedule or as content arrives Nexus library: transcribe, index, search; retention, audited access, chain of custody ask questions across it, run workflows AI Intelligence Hub ask, summarize, cite no-code workflows redact before anything is released Redactor faces, voices, PII in video, audio, images, documents Google Drive VIDIZMO

How it connects

Google Drive is an ingestion connector. The folders you name are crawled on a schedule, and their files and metadata are extracted and brought inbound. The pull is scoped by an extension allowlist and excluded folders, the folder hierarchy is preserved or flattened as configured, and after a file lands the source is left in place, moved or deleted, as configured. Ingestion runs on the connector's schedule rather than on Drive events.

Nothing flows the other way. Drive is not a storage provider, so the library's copy lives on the platform's own storage, and the connector writes nothing back beyond the configured move or delete. Drive sharing settings do not carry across: who can open an ingested item is decided by the portal's own roles, applied inside every search and every answer.

What you can do together

  • Pull a shared drive into the library on a schedule, limited to the folders and file types you choose, through AI Intelligence Hub.
  • Search by meaning across everything that lands, so a question phrased differently from the document still finds it, with results trimmed to what you may see.
  • Give a team an assistant scoped to one folder or category that answers from it alone, citing the document and passage it drew on.
  • Run a workflow on publish that drafts a summary of a recording or asks a reviewer to approve a document, built on a visual canvas without code.
  • Apply a lifecycle policy that soft-deletes or purges by the criteria you define, previewed before it runs, so retention is enforced rather than remembered.

A scenario

  1. SetupThe administrator adds the District Policies and Board Meetings shared drives as ingestion connectors in AI Intelligence Hub: PDF, Word and video accepted, the Archive-old folder excluded, hierarchy preserved, source left in place, run nightly.
  2. Next morningA principal opens the library and finds the policies in the same folder structure, and every board recording with a transcript. She searches "graduation requirements" and the results include a policy PDF and the minute of a meeting where it was discussed.
  3. Same weekThe HR director asks an assistant scoped to District Policies, "How much bereavement leave does a classified employee get?" and gets the answer with a citation to the policy and page. Nothing outside that folder is used.
  4. ThursdayThe clerk uploads Wednesday's board recording to the shared drive as usual. After the next run it is in the library, transcribed, and a workflow drafts a summary the superintendent reads alongside the recording.
  5. QuarterlyA lifecycle policy soft-deletes drafts older than three years from the library, previewed first. The portal's retention period for deleted content then governs how long they stay recoverable.

What stays where

Drive remains the working space

Staff keep creating and sharing there. The connector crawls the folders you named and nothing else.

AI Intelligence Hub reads, and writes back only what you chose

A source file is left, moved or deleted according to the post-ingestion action you set. Drive sharing and ownership are not changed.

Nothing is replaced

The library holds a governed copy with its own access model, retention and search; Drive holds what it always held.

Processing runs where the platform runs

Crawling, extraction, transcription, indexing and the assistant run on the platform's infrastructure, as SaaS, in your own cloud or on your own servers.

Products and solutions

Next step

See it on your own Google Drive instance. We will show the connection made, the data moving and the output, then size it for your deployment.

Request a demonstration  or write to sales@vidizmo.ai

sales@vidizmo.ai  ·  vidizmo.ai/integrations/catalog/google-drive

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