VIDIZMO AI Document Management System

Data Silos

Large amounts of documents result in data silos, leading to data duplication issues and making it hard to find the single ‘source of truth.’

Unprotected Data

All documents lie around unprotected in your library, open to everyone regardless of the sensitive nature of documents stored there.

Data Mismanagement

With no clear tags or labels to ensure the proper identification of documents, it becomes really hard to organize documents.

Poor Search and Retrieval

It becomes nearly impossible to find the right document the moment you need it, causing delays and embarrassment.

Lack of Controls

You cannot monitor what activities are happening within your documents and the library of your traditional document management systems.

Backlog Creation

Lack of automated archival and retention policies result in the creation of a huge backlog of documents piling up exponentially.

Summarization

Get the key points from 100-page reports in seconds, so your team can make faster decisions without reading entire documents.

Intelligent Search

Find the exact clause or statement you need without knowing the filename, ending the frustration of manual searches forever.

Optical Character Recognition

Extract relevant insights from digitized documents as well using optical character recognition (OCR) technology.

Document Redaction

Automatically redact personally identifiable information (PII), trade secrets, and other sensitive details from documents.

Activity Log

Create a tamperproof record of all activities that occurred in your document management system along with timestamps.

Secure Sharing

Securely share documents with internal and external stakeholders with temporary shareable links.

Activity Alerts

Get real-time alerts via email of all activities happening within your AI-powered document management system.

Data Encryption

Protect documents at rest and in transit using advanced data encryption technologies, including AES-256 and TLS.

Granular Access Controls

Limit access to your document library by assigning limited user and group permissions to your portal users.

Custom Security Policy

Define a custom security policy for your AI-powered document management system in line with your company policies.

Malware Scanning

Scan all files for malware before and after their upload to prevent malicious attempts at accessing your information.

Automated Lifecycle Management

Create automated document retention and archival policies so you don’t have to manually manage them every time.

Generate concise summaries of documents

Identify inconsistencies among different documents

Create documents based on the provided information

Make knowledge retrieval easy using simple queries

Generate minutes of meetings (MoM) of recorded meetings

Analyze both electronic and scanned documents

On-premises

Maintain complete control with an on-premises deployment, ideal for organizations with specific infrastructure requirements.

Cloud

Opt for enhanced security with a dedicated private cloud or choose Government cloud for compliance with federal standards.

Hybrid

Combine the flexibility of cloud and on-premises solutions with hybrid deployment, offering the best of both worlds for versatile needs.

SaaS

Enjoy the benefits of cloud-based access, automatic updates, and scalability with our SaaS deployment model.

A document management system is a dedicated software for securely storing, organizing, sharing, and analyzing both electronic and scanned documents for businesses using AI-powered summarization, optical character recognition (OCR), natural-language questions, and more.

The benefits of an AI-powered document management system include the automation of document management and analysis workflows. This helps you save time and resources using capabilities to summarize documents quickly, extract tags and metadata, automatically redact sensitive personally identifiable information (PII) and trade secrets.

VIDIZMO AI Document Management System supports multiple file types, including PDF documents, Word documents, PowerPoints, emails, videos, audio, and images. VIDIZMO AI Document Management System supports over 255 file formats.

VIDIZMO employs multiple layers of security, including AES-256 encryption for data at rest and TLS for data in transit, granular access controls, malware scanning on uploads, and detailed activity logs to monitor all user actions.

Absolutely. Our granular access controls allow you to assign permissions to individual users or groups, ensuring users only see and interact with the documents relevant to their role. You can set view, edit, download, and share permissions.

Yes. VIDIZMO AI Document Management integrates with your existing systems using VIDIZMO App Model and webhooks. The document management system integrates with ERP systems, scanners, content management systems, video conferencing apps, and more.

Products

Custom AI Solutions

Securely Store and Find Hidden Intelligence with AI-powered Document Management

Leading Organizations Use VIDIZMO AI Document Management System

Why Traditional Document Management is Not Enough