JIT Training with a Video Training Platform for Agile Learning

Just-in-Time Training delivers essential knowledge when employees need it most, improving retention and productivity. Learn how a video training platform enables on-demand, AI-powered learning to boost workplace efficiency.

Did you know that 90% of employees forget what they learned in training within a week? Traditional training methods often overwhelm employees with information they may never use, leading to wasted time, lower retention, and reduced productivity.

This is where Just-in-Time (JIT) Training changes the game. Instead of delivering hours of training upfront, JIT training provides employees with the right knowledge at the right moment, enhancing efficiency and performance. Whether it's a customer service representative needing a quick refresher on handling complaints or an IT technician troubleshooting a system issue, JIT training ensures instant access to critical information when employees need it most.

And what's the most effective way to deliver Just-in-Time Training? Through a video training platform. A study from Forrester Research shows that video-based learning increases retention rates by 75% compared to text-based materials. With AI-powered search, interactive elements, and on-demand access, a secure video training platform enables employees to learn faster, retain more, and perform better.

Let's explore how you can enhance learning efficiency, reduce training costs, and boost employee performance with JIT training.

What is JIT Training?

Just-in-Time (JIT) Training is a modern learning approach that delivers knowledge exactly when employees need it, rather than overloading them with excessive information in advance. As part of an agile learning framework, JIT Training allows organizations to adapt training delivery based on real-time needs, ensuring employees stay informed and productive.

This method ensures higher knowledge retention, immediate application, and improved productivity. By embracing agile learning, JIT Training provides bite-sized, easily accessible learning resources on demand, allowing employees to continuously upskill without disrupting their workflow.

Unlike traditional training programs that follow rigid schedules, JIT Training fosters a more flexible and adaptive learning environment. Organizations leveraging this approach can quickly respond to changing business needs, technological advancements, and evolving employee skill requirements. This real-time, agile learning model ensures that employees receive relevant, job-specific knowledge exactly when they need it, making training more efficient and impactful.

The Origins of JIT Training

Just-in-Time Training stems from lean manufacturing principles, particularly from the Toyota Production System (TPS), which focused on delivering materials and information at the precise moment they were required to enhance efficiency and reduce waste.

Over time, organizations adopted this concept for employee learning, shifting from lengthy training programs to real-time, need-based knowledge delivery.

How JIT Training Differs from Traditional Training

Traditional training models rely on scheduled, extensive training sessions, often covering a broad range of topics at once. This can lead to information overload, where employees forget most of what they’ve learned before they even have the chance to apply it.

Just-in-Time Training, on the other hand, is delivered at the moment of need and focuses on short, specific, and highly relevant content. It allows employees to quickly access information when they need it, making the learning experience more efficient and practical.

Unlike traditional training, which is structured and often mandatory, JIT training is:

• Flexible – Employees access content whenever needed.
• More effective – Learning is retained better when applied immediately.
• Self-directed – Employees take control of their learning journey.
• Time-efficient – Eliminates unnecessary training hours.

The Growing Demand for Just-in-Time Training

With modern workplaces shifting toward digital transformation, Just-in-Time Training is becoming a necessity. Employees today prefer learning that is:

• Easily accessible – 74% of employees want to learn during their spare time at work (LinkedIn Workplace Learning Report).
• Concise and targeted – Microlearning modules are 17% more effective than traditional training methods (Journal of Applied Psychology).
• Available on-demand – 68% of employees prefer self-paced learning over scheduled training (Docebo Research).

As organizations embrace hybrid and remote work, Just-in-Time Training becomes even more essential in keeping employees informed, productive, and engaged. By delivering the right information at the right moment, businesses can reduce training costs, boost employee confidence, and enhance job performance.

Why Just-in-Time Training is Essential for Modern Workplaces

In today’s fast-paced digital environment, employees are expected to adapt quickly, solve problems efficiently, and apply knowledge instantly. However, traditional training models often fail to keep up with the evolving needs of modern workplaces.

Just-in-Time (JIT) Training bridges this gap by ensuring that employees get the right information at the right time, improving both productivity and performance.

Increases Knowledge Retention and Application

One of the biggest challenges of traditional training is the forgetting curve—employees forget nearly 80% of what they learn within a month if it’s not reinforced (Ebbinghaus). Just-in-Time Training combats this by delivering information when it’s immediately needed, allowing employees to apply what they’ve learned in real-time. This active learning approach strengthens memory retention and enhances problem-solving abilities.

For example, instead of requiring employees to recall a complex process learned months ago, JIT training enables them to access a short, instructional video at the moment they need to perform the task. This way, they retain the information better and make fewer mistakes.

Boosts Productivity by Reducing Time Spent Searching for Information

A study by McKinsey found that employees spend almost 20% of their workweek searching for internal information or trying to find colleagues who can help with specific tasks. With JIT training, employees can instantly access relevant learning materials, eliminating unnecessary downtime and allowing them to focus on their work.

Instead of scrolling through long documents or waiting for a scheduled training session, employees can:

• Search for a short explainer video on a video training platform.
• Find step-by-step tutorials through AI-powered search.
• Retrieve knowledge instantly and apply it immediately.

This quick access to training materials increases efficiency, saving businesses time and money while ensuring employees stay productive.

Reduces Training Costs and Enhances ROI

Traditional corporate training programs often require significant time, resources, and budget allocations. From travel expenses for workshops to paying trainers and printing manuals, the costs can quickly add up.

Just-in-Time Training minimizes these expenses by:

• Replacing lengthy in-person sessions with microlearning videos.
• Eliminating unnecessary training that employees may never use.
• Providing reusable digital resources that require minimal upkeep.

Companies that implement on-demand training solutions report 40–60% cost savings compared to traditional training methods (Brandon Hall Group). The ability to train employees more efficiently with lower expenses leads to a higher return on investment (ROI).

Improves Employee Engagement and Satisfaction

Employees today expect training to be flexible, relevant, and immediately applicable. A LinkedIn Workplace Learning Report found that 94% of employees would stay at a company longer if it invested in their learning and development.

Just-in-Time Training enhances engagement by:

• Empowering employees to take control of their learning journey.
• Providing training in an interactive and accessible format.
• Reducing frustration caused by outdated or irrelevant training materials.

By shifting from a rigid, one-size-fits-all training model to a responsive, need-based approach, companies can enhance employee satisfaction, increase retention rates, and build a culture of continuous learning.

Supports Hybrid and Remote Workforces

With more companies adopting hybrid and remote work models, traditional training methods are becoming less effective. Just-in-Time Training ensures that distributed teams can access training anytime, anywhere, regardless of their location.

A video training platform plays a critical role in this, allowing companies to:

• Deliver training through on-demand videos accessible on any device.
• Ensure remote employees receive the same quality of training as in-office teams.
• Use AI-powered search features to help employees quickly find relevant content.

This flexibility in learning delivery keeps employees informed, engaged, and productive, no matter where they work.

The Competitive Advantage of Just-in-Time Training

Just-in-Time Training isn’t just a trend—it’s a necessity for organizations looking to stay agile, reduce training costs, and improve employee performance. By adopting this approach, businesses can increase knowledge retention, enhance productivity, and provide employees with the tools they need to succeed in real-time.

The Role of a Video Training Platform in Just-in-Time Learning

As organizations shift towards agile, on-demand learning, video-based training has become the most effective method for delivering Just-in-Time Training (JIT).

Studies show that employees retain 75% more information from videos compared to text-based training materials (Forrester Research). A video training platform enhances JIT learning by providing on-demand, searchable, and interactive training content, ensuring employees get the knowledge they need instantly.

Why Video is the Best Medium for JIT Training

Video has revolutionized corporate training by improving engagement, comprehension, and accessibility. Here’s why it is the ideal format for JIT Training:

• Faster Knowledge Retention – Visual and auditory learning boosts retention rates by 83% compared to text-based training (Research Institute of America).
• Easily Accessible on Any Device – Employees can watch training videos on-demand from desktops, mobile devices, or tablets, ensuring learning happens anytime, anywhere.
• More Engaging than Text-Based Content – 59% of employees prefer video-based training over written manuals or documents (HubSpot).
• Self-Paced Learning – Employees can pause, rewind, or rewatch content, allowing them to learn at their own pace and reinforce knowledge.

How a Video Training Platform Enhances JIT Learning

A video training platform is more than just a video library—it’s a smart learning system that enables employees to instantly find, access, and engage with relevant training materials. By integrating on-demand learning, businesses can ensure employees receive corporate training videos precisely when they need them, improving knowledge retention and application.

Additionally, a microlearning strategy makes training more effective by breaking content into short, digestible modules, allowing employees to learn in small bursts without disrupting productivity. This approach ensures that JIT Training is seamless, engaging, and highly efficient, helping organizations maximize the impact of their corporate training videos.

1. On-Demand Access to Training Content

Just-in-Time Training works best when employees can access content instantly, right when they need it. A video training platform enables on-demand learning, providing a centralized repository of training videos that employees can access anytime, anywhere. This ensures that knowledge is readily available, reducing downtime and increasing efficiency.

With on-demand learning, employees no longer have to wait for scheduled training sessions or sift through lengthy documents. Instead, they can quickly find and watch short learning modules, gaining immediate solutions to their challenges.

For example, instead of waiting for IT support, an employee can watch a two-minute troubleshooting video to resolve a software issue immediately. With on-demand learning, employees can retrieve corporate training videos at any time, reducing downtime and increasing efficiency.

2. AI-Powered Search for Instant Knowledge Retrieval

Employees don’t have time to sift through hours of content—they need precise answers within seconds. AI-powered search capabilities allow employees to:

• Search within videos using spoken words and transcripts.
• Jump to exact timestamps where a topic is mentioned.
• Access contextual learning with related videos and resources.

This eliminates the frustration of digging through lengthy training materials, ensuring faster decision-making and improved efficiency.

3. Microlearning for Quick, Effective Training

A video training platform supports a microlearning strategy, which delivers short, focused training sessions that employees can complete in minutes. Studies show that microlearning improves learning transfer by 17% compared to traditional long-form training (Journal of Applied Psychology).

Implementing a microlearning strategy within Just-in-Time Training ensures employees receive precise, easily digestible information without information overload. Instead of long, overwhelming training sessions, employees can quickly access targeted learning materials that help them apply knowledge immediately.

Examples of microlearning in JIT training include:

• A 3-minute video on handling a difficult customer call for sales representatives.
• A 2-minute guide on workplace safety procedures for factory workers.
• A 5-minute demo on using new software tools for IT teams.

By breaking down complex topics into bite-sized, easy-to-digest videos, employees can engage in continuous learning without disrupting their workflow, making training more effective and accessible.

4. Interactive Learning Features for Higher Engagement

Engagement is critical for knowledge retention, and interactive video features make learning more immersive. A video training platform allows organizations to enhance JIT training with:

• Quizzes and assessments to reinforce key learning points.
• Annotations and highlights to emphasize critical information.
• Commenting and discussions for knowledge-sharing within teams.

These interactive features turn passive learning into an active experience, ensuring better retention and application of corporate training videos.

5. Secure and Scalable Training for Enterprises

A video training platform ensures that corporate training videos is secure, accessible, and scalable for organizations of all sizes. Key benefits include:

• Role-Based Access Controls – Ensure only authorized personnel access sensitive training materials.
• Compliance and Data Security – Protect training content in industries requiring strict compliance (e.g., healthcare, finance, government).
• Scalable Content Management – Organizations can upload, categorize, and distribute training videos efficiently across departments and locations.

For hybrid and remote teams, a video training platform ensures that employees receive consistent, high-quality training no matter where they are located.

6. AI-Powered Summarization and Chaptering

A key challenge in training is navigating long-form content to find relevant information quickly. AI-powered summarization and chaptering in a video training platform solve this problem by automatically breaking down videos into structured sections and generating concise overviews.

Employees often need quick takeaways rather than watching an entire training session. AI-powered summarization extracts key points, allowing employees to:

• Review essential highlights without watching the full video.
• Quickly grasp key insights, saving valuable time.
• Improve retention by focusing on the most critical information.

For instance, a 30-minute cybersecurity training session can be summarized into a 2-minute AI-generated recap, ensuring employees understand key security measures without committing to a lengthy video.

The Impact of Video-Based Just-in-Time Training on Business Performance

Organizations leveraging a video training platform for JIT learning have reported:

• 40% faster employee onboarding, reducing the time it takes for new hires to become fully productive (Brandon Hall Group).
• 60% cost savings compared to traditional training methods by eliminating in-person sessions and printed materials (Training Industry Report).
• 30% improvement in workplace efficiency, as employees spend less time searching for information and more time executing tasks (McKinsey & Company).

Takeaways

A video training platform is the ultimate tool for delivering Just-in-Time Training effectively. It allows organizations to provide employees with on-demand, highly engaging, and interactive learning experiences, ensuring faster knowledge retrieval, improved retention, and increased productivity.

Case Study: How Enterprises Benefit from Just-in-Time Training

Implementing Just-in-Time (JIT) Training through a robust video training platform has enabled various enterprises to enhance efficiency, streamline operations, and foster continuous learning.

Below are real-world examples showcasing the impact of JIT training across different industries.​

ExxonMobil: Enhancing Department-Specific Training

ExxonMobil faced challenges in delivering specialized, department-specific training without overwhelming employees with irrelevant information. The existing video conferencing platform had limitations in bandwidth and video quality, hindering effective learning. Additionally, there was a need for a secure, on-premises solution to protect sensitive company knowledge while offering access to employees across various regions and roles. Tracking employees’ learning progress was also crucial, but the current system lacked in-depth analytics.​

Solution

ExxonMobil adopted VIDIZMO EnterpriseTube to organize training content by department, enabling streamlined access to relevant materials. EnterpriseTube’s high-quality adaptive bitrate streaming provided a seamless viewing experience, even in areas with limited internet bandwidth. The platform’s features, such as automatic transcription and translation, enhanced accessibility for employees from different linguistic backgrounds. User-level analytics allowed detailed monitoring of individual training progress, and in-video quizzes and surveys helped assess knowledge retention. The option for on-premises deployment ensured secure storage of internal knowledge, complying with data protection requirements.​

Impact

• Improved Training Accessibility: Employees could easily access department-specific training content through EnterpriseTube’s organized structure.​
• Enhanced Learning Experience: High-definition video streaming ensured clarity in complex technical concepts.​
• Detailed Progress Tracking: User-level analytics provided insights into individual training journeys, supporting targeted improvements.​
• Inclusive Learning Environment: Automatic transcription and translation features promoted knowledge sharing among a diverse workforce.​

Yamaha: Streamlining Employee Training and Communication

Yamaha faced challenges in conducting dependable monthly live broadcasts to reach every employee. Tracking each employee’s learning journey to gauge understanding and engagement was essential. Additionally, making handouts and supplemental documents available within training videos was necessary for comprehensive learning. A secure and scalable cloud-based solution was required to ensure flexibility and protection of assets.

Solution

Yamaha implemented VIDIZMO’s EnterpriseTube to create a video library accessible to all employees. The platform’s powerful search functionality allowed quick location of specific videos, enhancing training efficiency. In-video downloadable documents enabled employees to access all relevant materials in one place. EnterpriseTube’s analytics capabilities allowed monitoring of employee engagement with training content. Monthly live broadcasts became straightforward, connecting hundreds of employees without technical disruptions. Deploying the solution on Microsoft Azure Cloud provided a secure and scalable environment.​

Impact

• Simplified Communication: Monthly live broadcasts became seamless, effectively reaching all employees.​
• Improved Training Accessibility: A searchable, organized video library enhanced employee access to training content.​
• Comprehensive Resource Availability: In-video downloadable resources provided immediate access to handouts and reference materials.​
• Enhanced Engagement Tracking: Analytics helped understand employee interactions with training materials, allowing content optimization.​
• Secure and Flexible Infrastructure: Leveraging Azure Cloud ensured secure storage and scalability as training needs expanded.​

Davis Polk: Securing and Organizing Legal Knowledge

Davis Polk needed to effectively manage and deliver its vast repository of legal knowledge securely and accessibly. Managing recorded training sessions from platforms like Zoom and Microsoft Teams was time-consuming and inefficient. Organizing diverse learning content into a cohesive structure posed significant challenges. Additionally, scaling the learning platform to handle increasing user traffic and demand was essential.​

Solution

Davis Polk adopted VIDIZMO’s EnterpriseTube, offering a secure internal learning platform with granular role-based access control. The on-premises deployment ensured data security. EnterpriseTube allowed organizing format-agnostic media into collections, creating categories, and managing Zoom and MS Teams recordings on a centralized platform. Interactive learning content was facilitated through in-video quizzes and handouts. A high-availability solution with a robust load balancer handled increased web traffic. AI-powered transcription enhanced accessibility and compliance with web content accessibility guidelines.​

Impact

• Secure Knowledge Management: Protected proprietary knowledge with role-based access control and on-premises deployment.​
• Efficient Content Organization: Streamlined management of diverse learning content into accessible collections.​
• Enhanced Learning Engagement: Interactive features like in-video quizzes improved knowledge retention.​
• Scalable Access: High-availability infrastructure ensured uninterrupted access to training materials, even during peak usage.​
• Improved Accessibility: AI-powered transcription made content more accessible, adhering to accessibility guidelines.

Takeaways

These real-world case studies highlight how VIDIZMO EnterpriseTube empowers enterprises to optimize Just-in-Time Training, enhance employee learning experiences, and drive business efficiency. From ExxonMobil's department-specific training to Yamaha's seamless live broadcasts and Davis Polk's secure legal knowledge management, organizations across industries are leveraging AI-powered video training platforms to streamline operations, ensure compliance, and improve engagement.

By adopting VIDIZMO EnterpriseTube, enterprises can deliver on-demand, scalable, and interactive learning experiences, ensuring employees receive the right training at the right time while reducing costs and maximizing productivity.

Want to see how other organizations are solving complex training challenges? Explore more case studies here!