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Granular Access Controls for Strong Governance

Define specific permissions to determine access to your video content and ensure data integrity on your enterprise video content management system.

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Granular Access Controls for Strong Governance

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Control Who Can See What, Down to the Asset Level

Enterprises cannot treat every viewer the same. Granular access controls let admins define who can view, upload, edit, share, or administer content across libraries, channels, playlists, and individual videos—so sensitive material stays protected while teams still collaborate.

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Apply policies at library, channel, playlist, or asset scope
Apply policies at library, channel, playlist, or asset scope
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Separate view, share, download, and admin privileges
Separate view, share, download, and admin privileges
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Support internal teams, contractors, and partners with distinct access
Support internal teams, contractors, and partners with distinct access
Control Who Can See What, Down to the Asset Level
Assign Roles and Groups to Standardize Access

Assign Roles and Groups to Standardize Access

When permissions are managed one-by-one, governance breaks. EnterpriseTube supports role-based access control (RBAC) so you can map permissions to roles and groups, then apply them consistently across the platform.

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Predefined and custom roles for common teams
Predefined and custom roles for common teams
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Group-based inheritance to reduce manual administration
Group-based inheritance to reduce manual administration
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Faster onboarding with repeatable permission templates
Faster onboarding with repeatable permission templates

Enforce Rules Using Metadata and Custom Attributes

Access requirements often depend on business context—department, case ID, region, classification, or project code. Attribute-based policies use metadata and custom attributes to enforce rules automatically as content is uploaded and categorized.

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Condition access on metadata and custom fields
Condition access on metadata and custom fields
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Align with classification labels and retention requirements
Align with classification labels and retention requirements
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Reduce risk by preventing mis-shared content
Reduce risk by preventing mis-shared content
Enforce Rules Using Metadata and Custom Attributes
Limit External Sharing and Protect Downloads

Limit External Sharing and Protect Downloads

A single unrestricted share link can undermine enterprise security. Control how content is distributed with link rules, domain restrictions, expiration, and download governance—so sharing stays intentional and auditable.

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Restrict sharing to authenticated users or approved domains
Restrict sharing to authenticated users or approved domains
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Add link expiration and revocation controls
Add link expiration and revocation controls
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Disable downloads where policy requires streaming-only access
Disable downloads where policy requires streaming-only access

Require Approvals Before Content Becomes Visible

Some content must be reviewed before broader access is granted—legal, compliance, safety, or brand teams may need a sign-off. Use approval steps to prevent accidental publishing and keep content visibility aligned with policy.

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Gate publishing with review and approval checkpoints
Gate publishing with review and approval checkpoints
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Support staged visibility: private → team → org-wide
Support staged visibility: private → team → org-wide
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Reduce compliance risk from premature distribution
Reduce compliance risk from premature distribution
Require Approvals Before Content Becomes Visible
Prove Compliance with Permission History and Logs

Prove Compliance with Permission History and Logs

When auditors ask who accessed what and why, you need evidence. Detailed audit trails help validate access decisions, identify anomalies, and support investigations—without slowing down daily operations.

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Track permission changes and sharing events
Track permission changes and sharing events
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Support audits with exportable logs and reports
Support audits with exportable logs and reports
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Improve incident response with traceability
Improve incident response with traceability

Can Be Used For

Granular access controls support secure video operations across teams and regulated environments.
HR and L&D Teams

HR and L&D Teams

Control training visibility by department, role, or region while restricting downloads where required.

HR and L&D Teams
Legal and Compliance

Legal and Compliance

Apply classification-based access and require approvals before publishing sensitive material.

Legal and Compliance
Executive Leadership

Executive Leadership

Restrict strategic communications to executive groups with controlled sharing and expiration.

Executive Leadership
IT and Security

IT and Security

Enforce policy-based permissions, monitor activity logs, and maintain audit readiness.

IT and Security
Customer and Partner Teams

Customer and Partner Teams

Segment external access by account or domain while protecting proprietary content.

Customer and Partner Teams
Operations and Field Teams

Operations and Field Teams

Limit editing rights, segment access by site, and retain traceability for investigations.

Operations and Field Teams

Frequently Asked Questions

What are Granular Access Controls in EnterpriseTube?

Granular Access Controls let you define detailed permissions for users, roles, and groups across your video libraries—controlling who can view, upload, edit, share, download, or administer content at different scopes.

Can permissions be applied at different levels like library, channel, or individual videos?

Yes. Policies can be applied at higher levels (like libraries or channels) and at the individual asset level when stricter controls are needed. Inheritance helps keep governance consistent while allowing exceptions where required.

How do role-based access control (RBAC) and groups help?

RBAC maps permissions to roles (e.g., Viewer, Contributor, Moderator, Admin) and groups (teams or departments). This reduces one-off configurations and makes access management repeatable and easier to audit.

Can access rules depend on metadata or custom attributes?

Yes. Attribute-based policies can use metadata and custom fields such as department, region, case ID, or classification to automatically enforce access rules and reduce the chance of mis-sharing.

How can EnterpriseTube control external sharing and downloads?

You can restrict sharing to authenticated users or approved domains, enforce link expiration and revocation, and disable downloads to support streaming-only access where policy requires it.

Does EnterpriseTube provide audit trails for access and permission changes?

Yes. Audit logs can capture permission updates, sharing events, and access activity to support compliance reporting and investigations.

Govern Video Access with Confidence

Build secure, scalable libraries with permission models that match how your enterprise operates.
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