HIPAA Compliance for Managing Video in Healthcare

Executive Summary 

The adoption of video in healthcare has grown exponentially, from teletherapy and patient education to staff training and internal communications. However, this surge in video usage brings heightened compliance risks, especially under HIPAA and other evolving data privacy frameworks. Without robust controls, healthcare organizations face severe penalties, loss of patient trust, and reputational damage. 

This checklist is a comprehensive tool designed to help healthcare organizations assess and improve their video data compliance readiness. It offers a structured path to identify vulnerabilities, align with regulatory standards, and ensure secure handling of sensitive patient information throughout the video lifecycle. 

By working through each section of the checklist, healthcare providers can strengthen their compliance posture and reduce legal exposure by focusing on: 

• How to map out all video use cases and assess regulatory obligations across HIPAA, GDPR, and other privacy laws. 
• What platform features and vendor agreements are critical to safeguarding PHI in video content. 
• Which technical safeguards—encryption, access controls, audit trails—are essential for compliance and risk reduction. 
• How to document, train, and build a culture of continuous improvement to keep pace with regulatory changes.