Video Sharing Platforms | 8 Ways to Share Videos Securely Online

According to the National Institute of Standards and Technology, when information is shared online, there is a risk of breach of sensitive information such as personally identifiable information (PII), controlled unclassified information (CUI), classified information, or sensitive and personal data as under GDPR.

Thankfully, there are tools out there (also known as video sharing platforms) that can help you achieve this, and we’ll be discussing them in this blog.

Before we begin, it’s important to first discuss why it’s even important to think about security when it comes to sharing videos online.

Breach of such information can lead to a financial loss, legal action, violation of agreements, violation of compliance, loss of reputation, and much more.

A good example of this would be a video of your unique manufacturing process that you don't want competitors to know about.

Therefore, it’s important to use secure tools when sharing videos online. However, at the same time, it’s also important to keep convenience in mind.

For instance, it’s not convenient for your employees to encrypt a video every time they send it. It’s also not convenient for your recipients to decrypt the video when they receive it.

The video should easily play on the recipient's end and shouldn't require them to download it (as video sizes can be large!).

With technology evolving, now you can use various free and paid tools to share videos online. Now we will discuss 6 different platforms, the pros and cons of each and when you should consider using them.

8 Ways to Securely Share Videos Online

We will be discussing a range of solutions. On one hand, you have secure file sharing solutions such as Google Drive, which are not, however, best for video playback. On the other hand, you have YouTube, which is not the best in terms of security but offers one of the best video playback experiences.

With these options, creating a secure private video platform for consulting or training or onboarding etc. will not be possible.

We will also discuss VIDIZMO, which is the best of both worlds: secure, convenient, and enhanced for video playback.

The simplest and easiest way to share a video is to upload the file on a cloud-sharing platform such as VIDIZMO EnterpriseTube, Google Drive, Dropbox, or OneDrive.

In summary, these are highly convenient but do not provide rich security options such as data encryption in transit, greater control over your data (where they are stored and how it is handled for compliance), and rich video experiences.

These limitations are usually covered by video content management systems (like VIDIZMO), and we’ll discuss them later in the blog. 

VIDIZMO EnterpriseTube

VIDIZMO is an enterprise video asset management system that allows you to share videos securely online. The advantages of using VIDIZMO are as follows:

• The video-sharing process is easy and convenient, where you can bulk upload videos and share them through links or email, with password protection. Unlike most platforms, here, you can generate multiple links and send different ones to different people.
• All video file sharing is done through tokenized links, so you can expire the shared link as and when you wish.
• No need to worry about file sizes and formats. The VIDIZMO player is optimized for playback and creates multiple file formats (an option to choose up to 40 formats) to ensure optimized playback on multiple devices under varying bandwidth conditions. This is done by using technologies such as compression, CDN for caching, and delivery using HLS and MPEG-DASH.  
  
• VIDIZMO provides you with the option to restrict the downloading or embedding of a video at the users’ end, and these videos are shared in end-to-end encrypted formats with optional DRM support. Content is encrypted in VIDIZMO using FIPS 140-2 standards.
• The IP-restricted sharing feature is just great! You can define IPs from where recipients will access the videos (such as your office) or restrict access to entire geographies.
• Before sharing videos ahead, you can add closed caption files or automatically transcribe and translate these transcriptions using AI into more than 52 languages.
• You can include timed annotations, surveys, handouts, and comments to further elaborate on the video content that has been shared.
• VIDIZMO allows you to choose your cloud provider and data center location or store videos on-premises. You can make use of high-end security and compliances provided by Azure and AWS, which include robust on-rest data encryption. Learn more about security in VIDIZMO.
• Within video sharing, VIDIZMO offers rich sharing options where you can decide with whom you want to share, the time period between which they can view, and the number of views allowed.
  
  
  
• You can also create a private video library and assign licenses to users with whom you constantly share videos, and as viewers within the portal, they can readily view videos that are assigned to them and no more.
• Within the private library, each content contributor can define who gets to access their videos: the public, the entire organization, specific users or groups.
  
• You can also change the video (re-upload a different version) even after a link has been shared ahead.
• You can generate an iframe embed code through means of a single click. This way, VIDIZMO can be used not only for sharing but also as a video hosting site.
• VIDIZMO also supports rich embedding options, with SEO optimization, the option to replace videos and the option to restrict viewing for embedded videos to authenticated or SSO authenticated users.
• For every video, you can get a detailed report of all viewing activity; who viewed it, when, from where, etc.
• You can also set default video publishing settings as an administrator. For instance, you can define a default sharing setting for your employees, with downloading or embedding disabled for all.
• As an admin, you can force an HTTPS connection such that no user can access videos using the HTTP alternative. This feature ensures consistent SSL-based video streaming and helps in mitigating Man-in-the-Middle (MITM) attacks.
• Offers video hosting in China through professional services.

VIDIZMO, as a video content management system, offers much more where you can use the same portal to automatically ingest and manage recorded Zoom or MS Teams meetings, index large amounts of videos through AI, stream videos externally for marketing, and much more.

This is also the option to opt for when you need to share large video files (in TBs or more). 

VIDIZMO EnterpriseTube has solutions for both large enterprises and small businesses, including Azure, AWS, on-premise deployment, and a SaaS version.

Pricing starts at $85/month to share videos securely with 50 users (great if you need to train employees through video in your small organization)

Leading organizations such as the US State Department and NEC Japan use VIDIZMO for video sharing and management - view VIDIZMO Customers.

Google Drive

• When it comes to sharing video content through Google Drive, the process is highly convenient, and users can simply upload videos and share them with desired individuals through links.
• Google Drive is optimized for video playback. This means that the video will automatically play within the browser without your recipients requiring them to download it. The Google Drive player also creates multiple file formats to ensure people with varying bandwidth conditions are able to play them.
• It, however, takes time to process the video and create quality renditions, but this time is negligible if it's a small file.
• Google Drive also gives you the option to restrict downloading from the user’s end, and in that case, you can ensure that videos are not distributed further ahead without your knowledge. However, this option is not available when it comes to sharing videos with public users through links.
• Google Drive provides secure storage and delivery of your videos through its robust encryption mechanism. At rest, content is broken into chunks, and each chunk is encrypted using AES256 keys. Each key is also encrypted using Key Encryption Keys (KEK). The whole process is also done through FIPS 140-2 Compliant algorithms.  
• Google Drive is not the best for large video files. The maximum file size of the video could be 5TB, so it works if you don't have such a large video. However, with normal large-size videos being a couple of GBs, you'll still face issues in uploading videos to Drive, as opposed to much better methods of uploading large video files, such as assigning a watch folder or uploading in the background through a desktop application.

OneDrive

• Similar to Google Drive, the uploading and sharing process is convenient in OneDrive.
• One of the advantages of OneDrive is its pricing and plans, where Microsoft offers a range of plans for home, businesses and enterprises. You can purchase an Office 365 plan and this comes with more than just a OneDrive subscription.
• OneDrive readily plays your videos within the browser, but it’s not the best experience. The player is simple and lacks closed captions. There are no quality renditions, and the playback may not be the best for varying bandwidth conditions or for different devices.
• At rest, the encryption provided by Microsoft in OneDrive is encrypted using AES256 and is FIPS 140-2 compliant. The video files uploaded are encrypted, and the hard drive in which they are stored is encrypted. The overall process is fool-proof, and Microsoft generally offers the best security in its data centers. We will discuss this even further ahead. 

Dropbox

• Similar to OneDrive and Google Drive, the process is highly convenient for uploading and sharing videos.
• Unlike Google Drive or OneDrive, Dropbox gives you the option to restrict downloading for those that have the video link, and the link can be expired as well. However, these options are not available in their free version.
• Dropbox is also optimized for video playback and similar to Google Drive, it creates multiple qualities of the video.
• Dropbox uses AES-256-bit encryption to keep your videos secure at rest.
• In transit, Dropbox uses Secure Sockets Layer (SSL)/Transport Layer Security (TLS) to protect videos between the server and the end-user device.
• Dropbox was involved in a major security breach in 2012 when it ended up compromising data for 68 million people. However, the company has improved its security a lot since then, and the 2012 incident doesn’t hold much weight now.

The drawback of all these file-sharing platforms is that they haven't been designed for video. You don't get a video-specific interface to share and collaborate on videos.

YouTube

A highly simple but not secure method would be to upload your video on YouTube, set it as unlisted and share the video ahead through means of a link. Or you can keep it private and share it with select email addresses.

Yes, you can share videos privately on YouTube! It's best if you are not concerned about video ownership and want the video to play in high quality for the recipient. Here are some things you should take into consideration:

• The advantage of using YouTube is that its optimized for video playback, where the player works on any device and through multiple quality renditions, the videos can be played under varying bandwidth conditions.
• The YouTube player is optimized for accessibility, with closed captions and keyboard shortcuts.
• YouTube allows you to share videos for one-off instances but isn't a good option if you need to create a private on-demand library that is accessible to certain individuals only. We'll talk about what this means in a bit.
• The drawback of YouTube is that it does not give users the option to restrict downloading. In fact, those with the link can share it ahead of time or embed it on external sites as they wish. (This, too, can be solved through an EVCM, and we’ll discuss this shortly.)
• Uploading videos on YouTube also means that you are giving certain ownership rights to YouTube, which includes authorizing YouTube to reproduce and distribute your content or parts of your content.
  

WeTransfer

WeTransfer is a simple and convenient, yet barely a video-sharing website. This is because it’s not the best for sharing video files of large sizes, as the video does not automatically play in the browser. But it gets the job done!

There aren’t many features included in the free version of WeTransfer, but you can benefit from much more in their Pro version. Nevertheless, it's very convenient as you can go to their website, upload your video, and share the link with your recipients.

• WeTransfer is the easiest and quickest option, as you can go to their website and just start sharing.
• WeTransfer Pro allows you to track downloads for your video.
• WeTransfer allows you to set password protection and expiration for links to ensure that access is restricted. However, you can’t limit downloads.
• WeTransfer stores data in AWS data centers, which means that data is highly secure at rest. The data is encrypted using AES 256 encryption at rest and using TLS in transit.

Streamable

Streamable is another quick and easy tool that you can use to share videos online. And just like WeTransfer, it's completely free. With its free version, you can upload videos and share them through a link. Here's an overview of what Streamable has to offer:

• You can upload videos for up to 10 minutes or 250MB for free. You'll need to pay for more storage if needed. 
• Videos are optimized for streaming and readily play through the browser. 
• Large video files are automatically compressed so your recipients' can directly play them.
• You don't get private video sharing using email addresses. 
• Anyone can download the video through the source URL, which makes it the least secure option on the list.

Wistia

Wistia is another option you can look into for sharing videos online. Wistia is a marketing software and a video-sharing platform that is well-optimized for sharing videos with anonymous users. With rich features such as embedding and SEO optimization.

• Rich embedding options such as easy embedding, SEO optimized embedding, fast load times and the option to replace a video after it has been embedded. However, for secure embedding, you do not have the option to restrict embedding to authenticated users only.
• Wisita allows you to share videos through links, but on top of that, you can use their application to invite new viewers or collaborators for your project. You can choose to give or not give collaborators and viewers the rights to download or share videos.
• Wistia is also optimized for video playback in a similar way as YouTube and VIDIZMO.

Securely Sharing Videos Online – Which Solution is Best?

The decision to choose a solution for your organization depends on a few factors, and you need to ask yourself these questions:

How large is your organization? How big is the scale of your project? How many people do you have to share with?

If you have a small organization and can easily manage who gets access to your videos and who doesn’t and can track their viewing activity and link expiration manually, then tools like OneDrive and Google Drive can help you securely share your videos.

However, if you have a large number of employees, partners, and internal or external stakeholders, then an enterprise video content management system like VIDIZMO can help you better securely share your videos.

The reason? It’s because these are more effective in the management of video content and their viewing, and as an administrator, you can control and ensure that videos are being securely shared by all employees in your organization.

How important are security and compliance?

If data security and compliance are of less importance to your organization, then you can choose simpler tools such as WeTransfer, Dropbox, or YouTube.

However, if you have detailed security and compliance requirements due to organizational or regional regulations, then an enterprise video content management system like VIDIZMO is recommended for you. This is because you can choose how video data is handled, where it’s stored, what access each person has, and the limits to its use and sharing.

VIDIZMO offers a detailed video-sharing feature, but that's not the only thing it offers. It is a complete enterprise video content management system or enterprise video platform with features to facilitate end-to-end video use cases: live streaming, on-demand streaming, integrations, AI, branding, and analytics. All in one platform!

Video Sharing Platforms - Ending Notes 

When securely sharing videos online, finding the right balance between convenience, playback quality, and robust security features is crucial. While tools like Google Drive, Dropbox, and OneDrive offer basic sharing options, they often lack the advanced playback and security capabilities businesses need.

Similarly, platforms like YouTube or Streamable may offer great video playback experiences but fall short on security.

That’s where VIDIZMO EnterpriseTube stands out as a market leader. Combining security, compliance, and a premium video playback experience, VIDIZMO EnterpriseTube empowers organizations to share videos effortlessly and securely.

From expirable links to IP-restricted access and encryption that meets the highest standards, it’s the perfect solution for enterprises looking to share videos with peace of mind.

FAQs

What Features Should I Look for in a Secure Video Sharing Platform?

Look for end-to-end encryption, access controls, audit trails, and compliance with regulations like GDPR or HIPAA.

How can I prevent unauthorized downloading or sharing of my videos?

Disable downloads, use DRM-enabled platforms, watermark videos, and monitor access logs for unusual activity.

What is a Video Sharing Platform?

It's a type of video platform that allows you to conveniently upload and share video files with intended recipients. Through video streaming technology, these platforms allow your recipients to view videos through a browser without downloading them. 

How Can I Ensure My Videos Remain Private When Sharing?

Use platforms with access controls, password protection, and link expiration. Enable two-factor authentication and avoid sharing public links.

How is a Video Sharing Platform Different From an Ordinary Cloud Sharing?

Video files differ from Word documents, PDFs, or PPTs as they are larger and vary in formats; video-sharing platforms convert, compress, and stream them in chunks for compatibility, unlike standard cloud-sharing platforms.