In today's world, video has become the most widely used medium for entertainment and learning. YouTube has become the first choice for people looking for tutorials or short videos for conceptual understanding because it has a user-friendly interface and high-quality videos.
The dynamic of corporate Learning and Development (L&D) practices has drastically changed from a traditional instructional learning or in-person training methodology to video training. According to Training Magazine industry data, 88% of large companies use virtual classrooms, webcasting, and video broadcasting as training methodologies.
Many organizations use Learning Management Systems (LMS) for HR training and onboarding for numerous benefits. Still, a move towards an inclusive learning environment is shifting companies to adopt an Enterprise Video Content Management System (EVCM) that offers much more advanced features and streamlines the HR training and onboarding process.
This blog discusses how Enterprise Video Content Management (EVCM) enhances HR training and employee onboarding. It also guides you through why organizations turn to EVCM for HR learning and onboarding and the key aspects to consider when selecting the right EVCM platform.
Enterprise Video Content Management (EVCM) is a powerful software solution designed to store, manage, and distribute video content for training and onboarding purposes within an organization. Acting as a central hub, an EVCM allows businesses to create a video training platform where content can be accessed and utilized across different departments and teams in a streamlined, “YouTube-like” portal. This platform not only ensures that videos are organized efficiently but also integrates seamlessly with your existing Learning Management System (LMS), making it a valuable complement to any training infrastructure.
An EVCM offers the ability to upload, categorize, and manage video content with ease, creating a centralized video library that simplifies access to training materials. By adding metadata and organizing videos into playlists, organizations can ensure that their video content is not only well-structured but also easily searchable. This ensures that employees can quickly find and consume the training content they need.
The beauty of an Enterprise Video Content Management System is its accessibility across various devices—computers, smartphones, tablets, and more. With such a flexible system, users can access important training videos anywhere, making it an invaluable tool for remote teams and global workforces.
The Learning and Development (L&D) department has recently gained prominence and emphasizes employee training. According to the LinkedIn Workplace Learning report, 59% of L&D professionals said upskilling and reskilling was their top priority.
The rise of OTT platforms like Netflix and Amazon Prime has shaped expectations for video content. People are now accustomed to accessing on-demand content, and this expectation has extended into employee training. In response, organizations need a more adaptable learning setting, such as online or self-paced courses. This is where an Enterprise Video Training Platform comes into play as a perfect solution.
The popularity of YouTube has set a benchmark for how employees expect to engage with video content. As a result, many companies are adopting EVCM systems to serve as a video training platform, recognizing the effectiveness of video-based learning. EVCM systems leverage employees’ familiarity with platforms like YouTube but offer much more tailored features for corporate use.
Source: 2022 Workplace Learning & Development Trends
While free platforms like YouTube are widely available, EVCM systems offer a range of advanced functionalities that go beyond what free services provide. These platforms can create customizable white-label video portals, aligning with company branding and corporate guidelines.
Furthermore, Enterprise Video Training Platform solutions include enterprise-grade security and ensure compliance with regulatory standards—features that free platforms cannot guarantee. In essence, Enterprise Video Training Platform offers a comprehensive, secure, and scalable solution that meets the unique needs of businesses, making it the optimal choice for video training and onboarding.
There are a lot of video content management platforms in the market, but choosing the right platform specific to your Organization's HR training and onboarding needs is necessary to leverage its full potential. The ideal VCMS facilitates learning and transforms it into an engaging, efficient, and practical experience.
The following are some of the factors that make an EVCM solution the right and ideal choice for training and onboarding new employees:
An ideal video training platform offers a highly effective way to scale HR training and onboarding as an organization grows seamlessly. It includes accommodating an increasing number of users on the portal without straining resources. Scalability becomes an invaluable advantage, particularly when a company expands and needs to train efficiently and onboard new employees across diverse departments, locations, and countries.
In the traditional training approach, this expansion would demand additional trainers, venues, and learning materials, which could burden resources. However, with EVCM's digital, accessible, and reusable training platform, a compelling solution emerges to address this challenge. It enables you to scale your training efforts without necessitating a proportional resource increase.
Organizations are also shifting towards EVCM for HR training and onboarding so that every employee has access to the same content, which is standardized, up-to-date, and aligned with the Organizational goals and values.
Organizations frequently face challenges where employees receive varying levels of training, resulting in differences in performance. Traditional in-person methods cannot maintain this Consistency as different trainers may have variable expertise, venue, and schedule.
A competent EVCM provides a centralized platform to store all HR training and onboarding material so all employees can access them regardless of location. It ensures that each employee has access to the learning material and receives a uniform training experience that promotes a unified corporate culture.
Unlike YouTube, enterprise video training platforms have strong security features to keep your private training and onboarding materials safe for internal use. It uses encryption and access controls to ensure that only authorized people can access your videos.
Additionally, the EVCM solution has a feature called URL tokenization. It lets you securely share videos with others outside your organization. The links have a time limit, so they automatically stop working when the set time is up.
EVCM platforms offer user-friendly interfaces that simplify content management for administrators and provide learners with seamless navigation. If a platform is hard to navigate, users might give up on using it, defeating its purpose. A video training platform should be simple, enabling users to upload, organize, and access training videos effortlessly.
To encourage engagement, users must spend time on the EVCM platform and interact more with the available training material. A user-friendly design, easy navigation, and intuitive access to desired content are crucial factors. These elements combine to make the platform attractive and effective in driving engagement.
Moreover, comprehensive EVCM platforms can seamlessly integrate with other training and learning tools, such as LMS. For instance, The LMS integration makes SCORM (Shareable Content Object Reference Model) files easily incorporated into the platform, allowing seamless integration of courses containing playlists of training videos.
Simple uploading, HR training and onboarding videos will not help, as there needs to be a feature of monitoring the performance of these videos. Robust analytics within EVCM platforms that provides details regarding user engagement, such as likes, comments, and live chat, will help HR gauge how users perceive the content.
Video analytics also offer data on completion rates, providing valuable information about how much content people watch. This data helps you understand if the content is relevant and if learners are fully engaged. It enables you to assess your content's effectiveness and improve based on the insights gained.
Another significant feature that the EVCM platform offers is data organization and categorization that allows you to properly organize your abundance of video content by making a video library, playlists and categories. It helps neatly manage your content and easily search and retrieve it faster. It allows you to create a video library, playlist and category.
Video Library allows you to organize videos neatly, storing all your training and learning videos in an organized and easy-to-find way. EVCM should also allow you to create a playlist to put the collection of related videos creating a cohesive learning journey.
The video categorization feature lets you organize your videos based on training topics, roles, and departments. It offers learners a clear path to explore content that aligns with their learning objectives.
As organizations strive for a diverse workforce and an inclusive environment, HR is adopting EVCM platforms for training and onboarding. Transcription and translation features are essential to overcome language barriers and enhance employee connection to achieve this inclusivity.
Transcription involves converting video content into text. It helps individuals who prefer reading over watching videos, making the content more accessible. It's especially beneficial for those with hearing impairments, ensuring that video material is inclusive for everyone.
The translation feature is also crucial. It breaks down language barriers for employees from various parts of the world who speak different languages. It enables them to access and benefit from consistent training materials, fostering a more unified learning experience.
As organizations shift to remote working, geographical limitations no longer restrict their hiring efforts. Remote hiring is rising, emphasizing the need for an EVCM platform that enhances communication with remote employees through live-streaming capabilities.
EVCM platforms provide a live streaming feature that organizations can effectively utilize for onboarding remote employees. These platforms let HR engage in real-time conversations, warmly welcoming new team members. Additionally, live chat features within the live streaming session add an element of engagement, making the onboarding process more engaging and interactive.
VIDIZMO EnterpriseTube offers an enterprise video training and learning platform recognized by Gartner, with over 20 years of experience in the video streaming industry. It offers a customizable white-label solution, allowing you to customize your video portal per your brand's guidelines.
For HR corporate training and onboarding requisites, it empowers you to compile video content training material within a secure, centralized platform and allocate them to employees for self-paced learning.
Some of the key features of EnterpriseTube that corporate organizations can utilize for training and onboarding new employees are as follows:
Enhanced Security: EnterpriseTube is FIPS 140-2 compliant and offers AES-256 encryption for data at rest and during transit. It ensures that your video assets are secure and accessible only for internal use.
Customizable Portal: The platform provides a video portal with an intuitive user interface. It enables you to incorporate logos and designs that align with your brand's guidelines.
Integration Capabilities: EnterpriseTube integrates seamlessly with tools like LMS, Zoom, MS Teams, HubSpot, and more, expanding its functionality and utility.
Video Library and Playlist Creation: It empowers you to organize content effectively by creating a video library and playlists that cater to your specific requirements.
Interactive Elements: The platform offers interactive features such as quizzes, polls, handouts, surveys, likes, and comments, enhancing engagement and participation.
AI-Powered Transcription and Translation: Leveraging advanced AI capabilities, EnterpriseTube facilitates automatic transcription and translation of videos, making content accessible to wider audiences.
Live Streaming: EnterpriseTube enables live streaming with CDN support, ensuring uninterrupted streaming. Adaptive bitrate technology optimizes performance across devices and varying bandwidth conditions.
Advanced Search Functionality: The platform offers advanced search capabilities, allowing you to search within videos and enhancing content searchability.
In conclusion, an Enterprise Video Content Management System (EVCM) is a game-changer for HR training and employee onboarding. By offering a scalable, secure, and user-friendly platform, EVCM enables organizations to deliver consistent, engaging, and accessible training to employees regardless of their location. With features like robust security, seamless LMS integration, live streaming, and advanced analytics, EVCM systems streamline the learning process while enhancing employee engagement and performance.
As businesses continue to prioritize upskilling and reskilling their workforce, investing in the right EVCM platform is essential to stay ahead in today’s fast-paced digital world. Whether you’re onboarding new employees or conducting ongoing training, an EVCM solution like VIDIZMO EnterpriseTube can help you create a more efficient, effective, and inclusive learning environment.
Ready to transform your HR training and onboarding? Start a free trial of VIDIZMO EnterpriseTube today and see how our secure, scalable video platform can elevate your organizational learning.
What is an Enterprise Video Platform (EVCM)?
An Enterprise Video Content Management System (EVCM) is a software solution that allows organizations to store, manage, and distribute video content for training, onboarding, and other internal purposes. It offers centralized video libraries, enhanced security, and integration with Learning Management Systems (LMS).
Why should businesses use an EVCM for HR training?
EVCMs provide a scalable, secure, and user-friendly platform for training and onboarding employees. They ensure consistency in training across all departments and locations, enhance employee engagement through multimedia learning, and offer strong security features to protect sensitive training content.
How does EVCM improve employee onboarding?
EVCM enhances onboarding by providing new employees with easy access to training materials, videos, and resources that they can view at their own pace. It also enables HR teams to monitor progress and ensure that every employee receives the same standardized training.
What are the security features of an Enterprise Video Platform?
EVCMs typically offer strong security features such as encryption, user authentication, access controls, and URL tokenization, ensuring that only authorized individuals can access sensitive training materials. These platforms also ensure compliance with industry regulations and data protection standards.
Can EVCM integrate with existing Learning Management Systems (LMS)?
Yes, many EVCM platforms integrate seamlessly with popular LMS solutions, enabling companies to easily incorporate video content into their existing training programs. This allows for a smooth transition and helps maximize the value of both systems.
How scalable is an Enterprise Video Platform for growing organizations?
An ideal EVCM solution is highly scalable, allowing organizations to easily accommodate an increasing number of users, video content, and training programs as the company grows. It enables HR and L&D teams to efficiently scale training and onboarding without significant resource expansion.
What makes a good EVCM system for HR training?
A good EVCM system for HR training should have features such as scalability, robust security, user-friendly interfaces, integration capabilities, video categorization, and analytics. These features help ensure that training programs are efficient, effective, and easy to manage.
Can EVCM systems support live streaming for remote employee training?
Yes, many EVCM systems offer live streaming capabilities, which are particularly useful for remote employee training and onboarding. Live streaming allows HR teams to conduct real-time training sessions, interact with employees, and engage them in the learning process.